Work At VIVO

Employment Opportunity:

Operations Manager

The application deadline is Friday, November 5th, 2021 at 5:00pm PDT.

Interviews will take place during the week of November 8th, 2021.

Who are we?

VIVO Media Arts Centre (vivomediaarts.com) is an agent for emergent experimental media arts practices and a steward of critical history. VIVO plays a unique role in facilitating and fostering artistic practices in the region. VIVO builds engaged audiences through production support, distribution, artist workshops and residencies, performances and exhibitions, as well as curatorial and archival research. We are also the caretakers of a significant repository of media art history. We are dedicated to nurturing past, present and future media arts discourses and communities through equitable and public access to resources for preservation, production, and distribution.

Where are we?

VIVO Media Arts Centre is located on the sacred and stolen territory of the xwməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish) and səl̓ílwətaɬ (Tsleil-Waututh) First Nations, in an East Vancouver warehouse space at 2625 Kaslo Street off Broadway near Renfrew Skytrain Station.

Position description

The Operations Manager supports VIVO’s day-to-day operations and is a key member of the core management team. Working closely with and reporting to the General Manager, the Operations Manager will support the organization's financial and non-profit society administration, facilities/venue management, and programming services. The Operations Manager will also support and contribute to VIVO’s membership and community engagement, volunteer coordination, and occasional co-production partnerships and fundraising activities. We are looking for someone who brings a passion for independent media arts, an aptitude for navigating the complexity of non-profit operations, and strong organizational and interpersonal skills to join our team. The successful candidate will demonstrate self-motivation in the coordination of administrative systems as well as commitment to working both independently and with a broad range of people and perspectives in a highly collaborative work environment with care for relational accountability.

Continue below for more detailed tasks and responsibilities.

Start Date: Late November 2021

Contract length: Permanent position with a 6-month probationary period

Hours: 32 hours/week. Occasional evening and weekend work required. Possibility for some flexible work arrangements.

Compensation: $40,000

Benefits: Health and Dental Coverage (50% paid by employer), 6 weeks vacation (pro-rated), VIVO Producer Membership

VIVO’s Current Context: 

You will be joining a team of 7 other staff members in:

  • a member-based artist-run centre guided by the creativity of diverse communities and stakeholders
  • a highly collaborative and communicative work environment 

Working for VIVO during COVID: 

VIVO works out of an open office environment in East Vancouver. We are continually adapting our practices to support and protect employees in their work in the context of COVID. For staff working from home, VIVO will provide computer equipment if necessary and support other home office costs as needed. If you have questions about the current state of these practices, please contact the Hiring Committee at application@vivomediaarts.com 

Accessibility: 

VIVO Media Arts Centre is making ongoing efforts to improve the accessibility of 2625 Kaslo St. A wheelchair ramp is located at the west side of the main entrance. Washrooms have a 33-inch entrance with handrail. As we are in a shared building, we cannot guarantee a scent-free space, however, we aim to have a scent-reduced space. We approach accessibility as an ongoing, relational practice and dialogue: if you have questions relating to the accessibility of our space or working conditions or if you would like to communicate specific needs, please contact the Hiring Committee at 604-872-8337 x 4 application@vivomediaarts.com

Qualifications:

At VIVO, we recognize the value of both paid and unpaid work experience as well as transferable skills and knowledge. We encourage applications from candidates who meet some or all of the following, or other relevant, qualifications:

  • Experience working with artist-run centres, collectives, or community-based organizations
  • At least 2-years experience coordinating operations at a non-profit organization or gallery with demonstrated experience in arts and cultural contexts
  • Proven success planning and managing budgets 
  • Understanding of managerial accounting/bookkeeping practices
  • Skill and knowledge with facilities and venue management, including event planning, permitting, cash handling, and security systems
  • Experience applying social justice, anti-oppression, and accessibility values and frameworks in your work
  • Proficiency with Microsoft Office (especially Word and Excel), database software (Keela), point-of-sale, cloud-based storage systems such as Google Drive, accounting software (QuickBooks). VIVO is a Mac work environment
  • Communications and graphic design skills; proficiency with Instagram, Facebook, Twitter, SendGrid
  • Willingness to work occasional evenings and weekends
  • Driver’s license an asset

Tasks and Responsibilities:

  • Manage VIVO’s operations and administrative systems in accordance with VIVO’s Vision, Mission, and Values, Strategic Plans, Policies and Procedures, and relevant Protocols
  • Coordinate day-to-day operations of VIVO’s facility, including front reception, venue rentals, site security, Health and Safety regulations, and volunteer coordination
  • Support the financial management of the organization, in consultation with the Bookkeeper and reporting to the General Manager, by assisting with the operational budgeting and budgeting of project-based grants as required
  • Support the tracking of departmental spending within budget targets, present quarterly budget updates to the General Manager and make budgetary adjustments as needed in consultation with the General Manager
  • Manage occasional fundraising and development events, projects, and initiatives from conception to completion
  • Develop materials for VIVO’s operating grants, including forthcoming programs, reports on past activities, documentation, and statistics
  • Manage VIVO membership engagement and database
  • Participate in monthly Programming Committee meetings, weekly staff meetings and monthly meetings with the General Manager
  • Support VIVO’s programming staff to coordinate and host events and exhibitions, as well as new and ongoing organization-wide initiatives 
  • Develop and facilitate community partnerships through subsidized facility access, with priority given to organizations whose activities align with VIVO’s Vision, Mission, Values and Strategic Plan and relevant Protocols
  • Communications support: write, edit, and send the monthly newsletter; support the maintenance of the VIVO website and social media
  • Coordinate departmental volunteers, interns and personnel when needed and available to assist in the delivery of programs
  • Prepare department reports for the annual general meeting and other annual reviews
  • Assist with the development, implementation and yearly review of the organization’s strategic and operational plans
  • Assist with Centre maintenance and security tasks as they arise

If you wish to be considered for employment equity:

VIVO values the contributions of individuals who identify as belonging to communities that experience marginalization and structural oppression. We strongly encourage, among others, Indigenous people, Black people, people of colour, people with disabilities, people identifying as 2SLGBTQI, non-binary, and/or gender non-conforming, formerly incarcerated or institutionalized people, recent (im)migrants, and people from working class backgrounds to apply. We also understand that applicants may experience a number of these identities simultaneously in ways that reinforce and nuance their experience. If you wish to be considered for employment equity, you can let us know in the application form. Please note that it is not required that candidates explain why they would like to be considered for employment equity. Preference may be given to applicants self-declaring as being a member of one or more of the groups identified above.

Hiring Process:

To Apply:

In lieu of a cover letter, all candidates are asked to fill out this form https://forms.gle/dchHpbfQBdrS3bW99. The form will also ask you to include your CV in a PDF format. The deadline to submit this form is 5:00 PM PDT on November 5th, 2021. If you have any problems with the form, please contact the Hiring Committee at application@vivomediaarts.com

Our Process:

Only candidates chosen for an interview will be contacted. Those contacted will receive further details and opportunity to communicate about the process. Interviews will take place during the week of November 8th.


Workshop Instructor (ON-GOING)

Interested in being an instructor at VIVO? We are always accepting proposals for media arts workshops in technology, theory, process, or whatever might be relevant to media artists in Vancouver. Please email VIVO’s education coordinator (education@vivomediaarts.com) with the subject: Workshop Proposal to find out if there is a potential fit.


Volunteering (ON-GOING)

VIVO is committed to providing training opportunities in the various aspects of media arts as it relates to artist-run culture. We are always in need of loyal volunteers to work in specific departments. Volunteers that commit to a regular weekly schedule for a minimum of 3 months earn Video Bucks (transferable for equipment and suite rental costs) and a Basic Producer Membership.