Administrative Assistant - Canada Summer Jobs Internship

VIVO Media Arts Centre (“VIVO”) is an intersectional settler-founded and operated organization located on the stolen, sacred and ancestral territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ílwətaɬ (Tsleil-Waututh) Nations. Incorporated as Satellite Video Exchange Society (“SVES”), VIVO acts as an agent for emergent experimental media arts practices. Our programs foster formal and critical approaches to media arts and reflect the diversity of contemporary technologies and communities that coalesce around new forms of knowledge and creativity. VIVO builds an engaged audience through workshops, production support, distribution, artist residencies, performances, exhibitions, and curatorial and archival research. We also attend to a significant and substantial repository of media art history. VIVO uniquely facilitates and fosters regional artistic practices through these activities and our extensive archival resources.

Title - Administrative Assistant

Internship Term length - 9 weeks, 30 hours per week

Compensation: $28/hour

Start Date: Week of June 1st

Number of Positions - 2

Position Summary

The Administrative Assistant works alongside core staff to support daily operations and program delivery. This internship provides hands-on experience across media art production, programming, archiving, communications, and distribution. The role is suited to someone who wants practical experience in a working media arts environment and exposure to multiple areas of the sector.

Key Responsibilities

Support the General Manager with day-to-day administrative and operational tasks
Assist with media art production and programming activities
Support event planning, setup, and delivery
Contribute to marketing and communications, including writing alt-text for accessibility
Assist with outreach materials and content updates
Work with staff to maintain accurate records and documentation
Provide general office and project support as required‍

Learning Opportunities

‍Learning OpportunitiesMedia art production and programming workflowsArts administration and nonprofit operationsAccessibility practices in communications, including alt-text writingDistribution of media art to festivals, galleries, and partnersEvent production and public program deliveryDirect mentorship from core staff and an artist mentorExposure to professional networks in the media arts sector‍

Qualifications

‍Interest in media arts, arts administration, or cultural work
Strong organization and communication skills
Apple/Mac systems, including word processing and shared drives
Ability to work both independently and as part of a team
Attention to detail and willingness to learn

Work Environment

The intern will work closely with the core staff. The role includes both desk-based work and hands-on support during events and production.
The Internship is an in-person role at VIVO Media Arts Centre. At VIVO’s office, they will be exposed to noise and a regular flow of people.
Moderate lifting (up to 30 pounds) may be required on an occasional basis.
We are in a shared building, so we cannot guarantee a scent-free space. However, we aim to have a scent-reduced spa

Eligibility:

To be eligible for Canada Summer Jobs, you must:

• be between 15 and 30 years old at the start of their summer job
• be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the job
• and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Please email your cover letter and resume as a single file to admin@vivomediaarts.com with the subject line "Canada Summer Jobs.

Deadline: May 15, 2026

Workshop Instructor (Ongoing)

Interested in being an instructor at VIVO? We are always accepting proposals for media arts workshops in technology, theory, process, or whatever might be relevant to media artists in Vancouver. Please email VIVO’s program manager (programming@vivomediaarts.com) with the subject: Workshop Proposal to find out if there is a potential fit.

Volunteering (Ongoing)

VIVO is currently looking for people to join our roster of volunteers! Volunteers can earn 20 video bucks/ hour, an in-house currency that can be applied to equipment rental, studio rental, workshops and events. If you are interested in volunteering with VIVO please fill out our Volunteer Application Form and contact info@vivomediaarts.com if you have any questions.

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